• The adviser should record these changes at the bottom of the degree audit (see information below).  It helps if each change is numbered.
  
• The adviser needs to initial and date the changes.
  
• The original audit with the changes recorded (not a copy) should then be submitted to 102 Catt Hall.

Note: Advisers are encouraged to make a copy of the audit before it is submitted or to keep a log of when changes are submitted for review.

What happens to the audit in 102 Catt Hall?

• The respective department liaison will review the changes that have been submitted to ensure that no college or university rules or regulations have been violated and that everything is appropriately documented.
  
• If everything is OK, the liaison will initial and date the changes and submit them to be entered into the degree audit system. If not, the liaison will contact the adviser to discuss the changes.
  
• The changes are entered into the degree audit system by the LAS Classification Office.
  
• The audit is stamped and returned to the adviser.
  

1. CHANGE
   The change command is used when catalog, graduation date, or program option needs to be modified.
   
   CHANGE: Grad to S00

2. FORCE
   A force will move a particular course to a particular location on the audit.
   
   FORCE: HIST 100- to 03 01 (Area 3, requirement 1)

3. SUBSTITUTE
   A substitution will take a particular course and make the audit think of it as a different course. Care needs to be taken when using this command and usually requires approval from the department of the course designator).
   
   SUBST: MATH 100- for MATH 165

4. WAIVE
   If the student has had a department requirement waived (by an appropriate department representative or department curriculum committee) or a college requirement waived (by Associate Dean Zora Zimmerman), the audit will need to reflect the appropriate waiver.
   
   WAIVE: 08 01
   (Area 8, requirement 1 - often times a department orientation class)
   
   Note: In the graduation evaluators' eyes, waiving a requirement exempts the student from that particular requirement, but does not exempt the student from the credits associated with the waived course. If the intent is that the student will not be held accountable for the credits as well, a notation (see below) must be made to that effect.

5. NOTATION
   In the case of waivers (and often substitutions), notations should also be added to the audit to indicate who has authorized them. A notation on the audit helps students, advisers, and graduation evaluators better understand why certain changes have been made to the audit.
   
   NOTATION: Dept will allow student to graduate with 32 crs in major.

6. INDIVIDUAL REQUIREMENT
   There are times when a requirement is waived, but the college or the department determines that it's appropriate to create an additional requirement for a student. An example of this would be if a department waived a requirement, but not the credits associated with the waived course. An individual requirement could be put in place to make up the difference.
   
   IND REQ: 08 08 ECON 490
   (Assuming 07 is the last requirement, 08 is selected. If there is any question, just indicate to which area the individual requirement should be added.)

7. DUAL
   This option is used when a course needs to be listed in two different areas. Courses in the Complementary Courses or a Minor are often Dual assigned. The credits for the course count only once in the total credits toward graduation.
   
   DUAL: Math 166 to 09,01.